Do you feel like you never have enough time in the day?
Seems like most of us struggle to find time to do all the things we want to do. Is it because we are trying to do too much?
Are we being unrealistic in thinking we can do all the tasks that are screaming at us on our to-do list?
Or worse still, you’ve got no list but a million and one tasks are racing around in your head all day long vying for your attention.
Well, try these tips and tricks to help improve your productivity. You can thank me later 😉
We could all get more done each day once we realize the value of managing our time wisely. But, so many people just don’t know how to manage their time well.
I hope the tips below will help you get started with managing your time more effectively.
- Use a timer when carrying out each of your tasks. This is especially effective if you have a hard time focusing on the task in hand. Start by getting a timer that you find easy to use. Then, set it for the time you think is reasonable to complete the task or the amount of time you have available to work on it if it is a longer task.
For example, if you have one hour to work on a task, set your timer for the hour so you are not constantly checking your clock.
- Another tip I’ve found useful is to set the timer for even shorter time periods. So, say you have an hour to work on a project but there is a risk that you’ll get distracted in that time, set the timer for say 15 minutes.
- Just keep resetting it for the next 15 minutes until you reach the 1 hour you had available to work on your task. That way if you get distracted, the most you would have wasted is 15 minutes. Then you’ll have the chance to get back on track for the remaining 15 minute time slots until you reach the hour you’d allocated.
This also gives you a chance to get laser focussed on the job so that if you feel that after say 30 minutes you are falling behind then give yourself a minute to think about how you can complete the task in the remaining 30 minutes.
Hopefully you can see that by chunking time in this way, you can become much more effective.
- Planning your day in advance is very important. Create a list of the main tasks you need to do, so you’ll stay focused on those from the start of each day.
- Review your schedule again just before you start to make sure it is still valid. If you start your day with the knowledge of what lies ahead, you will be more likely to accomplish your tasks. Review your schedule carefully to make sure that you haven’t planned too much.
- If you really struggle with completing your tasks, try to work out where you’re spending your time and if you are using it wisely?
Maybe you have been unrealistic about the time you think it would take to get a job done and need to revise your time allocation in the future. It is something you get better at when you take the time to plan and review and then look back to see if you are on track or not.
- Are you constantly checking and responding to emails and voicemails as they come in? These can be distracting and cause you to miss doing your own list of tasks. So, set a specific time of day to review emails etc and then don’t worry about them when you are working on other tasks. When you check your messages all the time, you lose focus on your tasks and instead you start responding to other people’s priorities and not yours.
- If you work at home and there are other people in the house, close the door to your office so you are not disturbed while you work. When you have your door open, people tend to assume you don’t mind being interrupted. There is less chance of interruptions if you close your door. Explain to others that when your door is closed that you want to be left to concentrate on your work and this will help you to get things done quicker.
- It is worth reviewing your schedule a couple of times through the day to see if any activities can be cut from it? Situations change, and you may find that a task no longer needs to be done.
- Consider if it is possible to delegate some tasks to provide you with extra time in your day.
- Delegating, including outsourcing, is one of the best time management techniques you can make use of … and once you delegate something, leave it with them and allow them to complete the task.
Hopefully, these tips will help you organize your day more effectively.